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Conference Room Manager (Custom App)

Improve the Management and Organization of Meeting Room Reservations

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COMMUNICATION AND BUSINESS PRODUCTIVITY

Zoho Workplace provides small businesses with an affordable and effective solution for communication and collaboration, improving their productivity and competitiveness.

Custom Business Apps

Tailor-Made Apps That Perfectly Cater To Your Unique Needs

Conference Room Manager Overview

A Location for Every Gathering

Eliminate the need for searching for conference rooms or waiting outside for a meeting to finish. Employees can book conference rooms for team meetings or casual conversations with colleagues directly from a mobile app, saving time and making it more convenient.

Locate Spaces With the Required Facilities

Employees can quickly and easily book a suitable conference room with just a few clicks and by applying filters. They can even choose the amenities they require based on the type of meeting such as one-on-one, team, or workshop.

Keep Track of Meeting Room Information

Admins can provide room descriptions, upload images, and specify details such as number of seats, location, and amenities for each conference room, making it easy for employees to find the best room for their needs.

Promote Attendance Registration

Utilize check-in periods to optimize room usage and prevent wasted space. Employees can check-in to meetings using their smartphone or tablet and if they don’t check-in within a certain time frame, the room will become available for new bookings.

Monitor Your Meeting Spaces

Get a clear picture of room usage with real-time dashboards. Monitor room occupancy, peak usage times, maintenance schedules, average meeting duration, number of no-shows and more.

Set Up Email Notifications

Get automatic in-app notifications that ensure you never miss a meeting again. The app will send confirmation emails, reminder emails and check-in prompts to employees.

Automatically Invite Potential Participants

When booking a conference room, meeting organizers can easily include a list of attendees, which automatically sends email notifications with all relevant details, and keeps participants updated with any changes.

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Project Outline

The Zoho Creator application requires configuration and customization to match you and your company’s needs. Here is a quick outline of the steps required in the implementation of this application.

1. Requirements Gathering

Gather and document your specific requirements, including your business processes, workflows, and any specific functionality you require.

2. System Configuration

This will involve setting up all aspects of the application, user accounts, configuring integrations with other systems, and configuring security settings.
The information gathered during the Requirements Gathering will be beneficial here.

3. Custom Changes

Using the previous steps for guidance, this includes adding custom fields and values, user interface optimization, and testing the application.
Once the initial application changes and/or updates are completed, you can request any further changes you want to see in the final product.

4. Implementation

This includes installing and configuring the cloud-based software, testing the login process on different devices and reviewing the training material with your staff on how to use the application.

5. Support and Maintenance

This may include troubleshooting and resolving any issues that arise, providing updates and upgrades, and ensuring the application is running smoothly.

6. Review and Feedback

The last step is to review the solution with you and your team and gather feedback to identify areas that may need to be improved.

"Proper planning and implementation of a software application is the foundation for its success."

Scope Of Work

The software apps are cloud-based and run on current web browsers or the iOS /Android app on your smart phone or tablet. It requires only an internet connection. There no local installations or further IT costs for hardware, software or personnel.

1. Setup and Configuration

We will get the application setup and ready to go.
It can be used live at this point.
It is more like a wireframe, before configuration and customization, which comes next in the Planning phase.

2. Planning and Data Collection

We will discuss the initial setup, the configuration and customization needed for your business, and the training prescribed.
This, along with data collection, is initiated using an online form for you or your team to fill in, along with online meeting discussions.

3. Customization and Testing

We will implement the configuration and customizations required based on the planning meetings.
Testing.

4. Training

We will provide online remote training with you and/or your staff.
We also provide training manuals.

5. Documentation

We will document the entire project, including planning, work and training, and it will always be available in our Customer Portal, which you can log into any time.
Our Customer Portal contains all of the products, services and projects you have purchased from Business Growth Success.

6. Hours Budget

We need to control the scope of the project or it can go into many different tangents lasting many hours not covered in the pricing.
The hours budget for all of the customization and testing, training, and documentation sections is 8 hours.
If further hours are desired outside of the scope of the project, they will be billed in addition to the purchase price at our hourly rate. See the Pricing section.

7. Timing

Timing will be discussed during the project planning, but generally the project can be finished within one or two weeks, depending on the amount of customization required and scheduling availability.

8. Location

All work is done remotely and meetings are accomplished virtually using software provided by Business Growth Success.

9. Support, Maintenance and Updates

Once the project is completed, we will take care of regular updates and maintenance, as well as support for issues on our end.
After completion, new support, additions and modifications for your team is billed at our regular hourly rate of $125 USD per hour.

Pricing

[A] Software: pricing is based on the pricing table from Zoho Corporation (see examples below).

[B] Project Services: pricing includes setup, configuration, planning, data collection, customization, testing, training, documentation, support, maintenance and updates in accordance with the Scope of Work section above..

[C] Additional Services: if further hours are desired outside of the scope of the project, they will be billed in addition to the purchase price at our hourly rate of $125 USD per hour. To keep the price low, we work remotely and automate a lot of the entire process. We will always have discussions and training via online meetings.

[D] Project Services Price: $1,850 USD

[E] Terms: before initiating the project, we require an initial 50% deposit on services of $925 USD, the balance is due on completion.

Conference Room Manager

Software

To Be Purchased

Directly From Zoho

$ Monthly

OR

$ Annually

We can discuss Zoho Software purchasing once you are on board after purchasing the 50% deposit on project services (see pricing to the right).
To see Zoho software pricing from the Zoho website, click here: Zoho Creator Pricing
To see the Plan Comparison, click here: Zoho Creator Plan Comparison

Conference Room Manager

BGS Services

Implementation Services

Are Purchased Here

50% Deposit

$925 USD

Bug Manager Implementation full project cost is $1,850 USD, so 50% deposit on services is $925 USD.
Project includes setup, configuration, planning, data collection, customization, testing, training, documentation, support, maintenance and updates.

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